Virtual document safe storage is the process of changing physical files into electronic documents for storing, sharing and accessing. It will reduce the amount of space needed for physical documents as well as increase security by locking specific parts of a file to specific users.
Online storage systems can be especially beneficial for businesses dealing with a large amount of paperwork. Paper documents can be difficult to monitor and protect without robust security systems and a lot of admin-intensive checkout processes and are more susceptible to being stolen or destroyed in a disaster like an fire. Electronic documents, on one side, are much easier to monitor and are less likely to be taken away, and much more resistant to destruction.
Egnyte Governance Guide
A virtual document is an object in Documentum that has components files (or children). Component files can be in different formats. The logical order of components is defined by the virtual document author. The order of the components may differ from the logical arrangement of files in an organization based on folders like a traditional file-folder structure. If the logical order of component files changes then the entire virtual document needs to be rearranged.
While every business can benefit https://vdr-software.blog by implementing an online document storage system, businesses that have a tradition of paper-based operations, such as law firms and accountants may find substantial improvements in productivity when they implement one. Secure online document systems will safeguard your data and keep your workflows flowing smoothly with the right controls.