The minutes of a board meeting are an official record of the proceedings of a board meeting. They are legal documents of the discussion and decisions that inspire trust among stakeholders, assist in achieving corporate governance and ESG goals, and assist in ensure that directors are accountable.
The most important part of minutes of board meetings is accurate notes. Even when opinions are made the minutes must be impartial. To protect the board from legal liability, it is important to keep the minutes as objective as is possible.
It’s a good idea, for time savings, to use a template for your board minutes that has been approved prior to the meeting. It is important to ensure consistency in the format and language of your meetings. This will ensure that all the essential details are included, including the opening minutes of the meeting, who called the meeting to order and whether a quorum was present, the motions that were made and how they were voted on and any motions of order or appeals, as well as the date the board met and adjourned.
Include any other documents that http://www.aboutboardroom.com/boardmaps-vs-boardeffect-board-portal/ were discussed during the board meeting. This includes records, presentations and reports. These can be attached to the board minutes as an appendix or included in the table of contents at the end of the document, according to how the board intends to organize their board materials.